ࡱ> g bjbj:: 7XXv\Xv\aa        8X  v"EvGvGvGvGvGvGvPx{Gv Gv  \v  EvEva] bPޜc_<1vrv0v_0{9`{xb{ bDGvGvZv{> :  MINUTES OF THE MEETING OF THE FACULTY SENATE MARCH 6, 2019 PRESENT: M. Adams, M. Bleeke, W. Bowen, M. Buckley, B. Conti, L. Deering, A. Dixit, S. Duffy, B. Ekelman, P. Fodor, K. Gallagher, V. C. Gallagher, J. Ganning, J. Gatica, D. Geier, J. Genovese, J. Goodell, M. Holtzblatt, J. Kalafatis, S. Koc, R. Krebs, A. Kumar, M. Kwiatkowski, S. Lazaru, K. Little, W. Matcham, B. Mikelbank, T. Porter, A. Resnick, B. Richards, L. Rickett, A. Severson, R. Shelton, G. Shukla, A. Slifkin, A. Smith, A. Sonstegard R. R. Tighe, A. Vandenbogert, J. Visocky-OGrady, A. Weinstein. M. Bond, H. Sands, S. Shaheen, D. Stewart, D. Zhang, J. Zhu. S. Gingerich, T. Guzman, K. Hamlen Mansour, J. Niederriter. Eulogy for Professor Emeritus Sundaresan Kondagunta, Mathematics Dr. Barbara Margolius delivered the Eulogy written by Professor Emeritus Allan Silberger for the late Sundaresan Kondagunta. Sundaresan Kondagunta (1929-2019) Sundaresan Kondagunta joined the Cleveland State faculty in the fall of 1977, one of a pair of distinguished mathematicians who came here at that time and made major contributions to mathematical life at ϰϲʹٷ during the last quarter of the 20th century (the other being Wojbor Woyczynski presently at CWRU). Professor Kondagunta was born and began his education in south India. He commenced his teaching career at age 19 after receiving a Masters degree at the University in Madras (now Chennai). During this period in his life Sundaresan introduced mathematics to several young people who later achieved fame based on their profound work. V. S. Varadarajan, now emeritus at UCLA, was among the most outstanding of Sundaresan's Madras students. Sundaresan arrived in Seattle in the early 60s and completed a doctoral dissertation entitled "Some Geometrical Properties in Normed Linear Spaces" at the University of Washington in 1964 under the direction of Victor Klee. Next he spent several years at Carnegie-Mellon University in Pittsburgh, where he directed at least three doctoral dissertations. The soft money supporting his research and teaching at Carnegie-Mellon having dried up, he moved on to the University of Wyoming in Laramie, WY for a couple of years before being invited to Cleveland State. Sundaresan published upwards of 80 papers in refereed journals and he was proud that often his papers settled difficult questions which had remained as open problems in his field. His work dealt with finite and infinite dimensional complete linear spaces with respect to various topologies, mainly Banach spaces. The issues which came up often were quite subtle and where speculation failed it was often difficult to come up with counter examples, not to speak of proofs when the guesses were good. As a researcher Sundaresan was a tenacious and ingenious problem solver, not given to throw in the towel when the going got rough and usually able to bring home the prize. As a teacher he was patient and extremely lucid in his blackboard style and this was key to his success in this category. He was a loyal colleague who knew quality and practiced it for his whole career. He was also a warm and loyal friend and those of us who knew him treasure his memory. In recent years he and wife Lakshmi have lived in an apartment in Goshen, NY near their daughter Varuni's oncology practice, where she and her husband Greg are raising three clever sons, who are about to enter their teens. Professor William Bowen asked for a moment of silence in memory of our colleague Dr. Sundaresan Kondagunta. Approval of the Agenda for the March 6, 2019 Meeting Senate President William Bowen reported that the February 6, 2019 Minutes have not yet been completed. He noted that we are going back and forth on trying to take brief Minutes and then take full Minutes and at this time we are heading back toward full Minutes and so the details are being worked out. Dr. Bowen said that he would like to postpone approval of the Minutes till next time. Dr. Bowen then asked for approval of the Agenda for todays meeting. It was moved, seconded and the Agenda, as amended, was approved unanimously by voice vote. Approval of the Meeting Minutes Summary of February 6, 2019 The February 6, 2019 Minutes have not yet been completed. Report of the Faculty Senate President Dr. Bowen said that he will let President Sands and Provost Zhu talk about the exciting recent developments with Loraine County Community College and Tri-C, and with Parker Hannifin. He noted that to his knowledge, President Sands set them up and he did not want to steal his thunder. Dr. Bowen added that at this point, suffice it to say, in his view, they are terrific and very promising, and hes done a great job on this Dr. Bowen reported that a free speech discussion is once again working its way through the 133rd General Assembly in Columbus. As of November of last year, the discussion took the form of HB 758, which would have codified the First Amendment case law in the Ohio Revised Code, in all likelihood resulting in an inconsistent, confusing morass of two separate bodies of case law one for Ohio and one for the rest of the country. Both the Inter-University Council of Ohio and the Ohio Faculty Council, testified to this effect before the House Higher Education and Workforce Development Committee, arguing that a better approach would be to remove all of the language in HB 758 and replace it with a simple, straightforward requirement that Ohios public institutions of higher education adopt a free speech policy that complies with and is consistent with the First Amendment to the United States Constitution and then provide a copy of that policy to the General Assembly. In that testimony, the ϰϲʹٷ free speech statement passed by this body in November was used as an example of what universities might do in lieu of a state law. Our statement has now been sent out to all of the universities around the state by the OFC along with the opinion that to the extent that universities around the state can say that we all have already adopted a free speech resolution or have equivalent policies in place and we will be well-served. Dr. Bowen went on to say that the underlying concern is that state free speech laws are likely to create the specter of less rather than more free expression on campus. First, such laws would establish precedents according to which states establish their own standing to interfere in the issue of speech on campuses. State power and authority rather than reason, rationality, and deliberative democracy become vehicles that contribute to defining the nature of discussion on campus. Second, laws without enforcement are like cats with no claws or teeth: so if a law about free speech were to pass the general assembly, some sort of a bureaucracy would have to be created for purposes of state oversight and law enforcement. This would mean law enforcement officers on campus tasked explicitly with making sure that speech remains free. Dr. Bowen proposed that state oversight of free speech would be problematic and would chill the environment for discourse and intellectual challenge on our campus. On the matter of free speech, Dr. Bowen mentioned that the OFC has reserved the atrium of the Statehouse for June 11 for a campus free speech forum. Retired Ohio Supreme Court Justices, conservative and liberal legislators, the Chancellor/Sr. Vice Chancellor, and possibly the Lt. Governor and/or Governor will attend. Prominent First Amendment scholars from our institutions will make presentations and participate in panel discussions. The Faculty Congress of Ohio may adopt a resolution along the lines of the ϰϲʹٷ statement at the end of the event. There is likely to be media attention and this could constitute an opportunity for faculty members in Ohio to take a lead role on this issue nationally. Dr. Bowen stated that the final matter he wanted to bring to everyones attention came up at the Board of Trustees Committee on Academic Affairs and Student Success. Mr. Nick Petty, Director of Undergraduate Inclusive Excellence, came to the meeting with six students and four success coaches, and the committee heard from all of the students and some of the coaches. He asked Nick to come to Faculty Senate to make a short presentation with the coaches and the students, and to present to Senate something like what the committee saw. He added that if their presentations are anything like those he saw, not only will everyone find them to be touching, and not only will everyone feel good about working at this university, members will also get some human-level insight into the use of Starfish. Dr. Bowen said that before Nick and the students make their presentation at the next Senate meeting, he wanted to give everyone a little perspective. At the meeting yesterday, Vice Provost Peter Meiksins was giving a presentation about student success programs at ϰϲʹٷ. One of the programs he talked about was the graduation coaches initiative. The graduation coaches initiative currently involves 190 first generational minority students with risk indicators such as financial concern, limited academic preparation, lack of parental support, or the need to work a job or two while going to college. The program intervenes in various degree in the activities of the students, depending upon their particular level of risk: for high risk students for example, the students have mandatory weekly, face to face contact with a success coach; medium risk, three times per month, and the like. The students receive academic advocacy, employment assistance, mental health connection, meetings with professors and other services. Even a short listen to their stories makes it obvious that they have formed a strong, tight community who work together daily to support each other getting through college. Dr. Bowen commented that aside from the joy and pride he experienced listening to the students stories, one thing in particular stood out. Last year, everyone may recall that the Senate passed a resolution encouraging all faculty members to use Starfish for all freshman and sophomore courses, as well as for any other upper-class undergraduate courses, as appropriate. He said that he thought of that resolution after a couple of the students yesterday mentioned how important the Starfish information they received through their success coaches was to them in terms of their own retention and success. Those students stories, gave evidence that Starfishs early alert and intervention capabilities do indeed work. Form what he heard yesterday, if not for the early alert and intervention made possible by Starfish, some of the students would not still be here. He added that he felt it was important to raise that issue especially given that there are members of the Board of Trustees who are passionate about making sure that Starfish gets used, especially for the group of students that are the addressed students. University Curriculum Committee Dr. Joan Niederriter, chair of the University Curriculum Committee, presented the following proposals for approval. Vote: 1. Biology, B.S. (Report No. 53, 2018-2020) Changes to the Medical Technology Track: Change name of concentration from Medical Technology to Medical Laboratory Science b. Update the catalog language c. Address changes to the affiliation agreement with CC School of Medical Laboratory Science that now requires 3 + 1 students to enroll for their clinical year at ϰϲʹٷ rather than at CC d. Reduce the total number of BIO credits required for the degree from 72 to 59. e. Eliminate the current BS- Biology-Medical Technology Option II (4 + 1). Students currently in the Medical Technology track will be able to complete their degrees since there are currently no students enrolled in the 3 + 1 option and courses for 4 + 1 option will continue to be offered There being no questions, the motion was unanimously approved by voice vote. 2. Cybersecurity and Data Privacy Law & Policy Certificate (Report No. 54, 2018-2020 Certificate with the interdisciplinary center for Cybersecurity and Privacy Protection housed at Cleveland-Marshall. The JD/MLS/LLM certificate is a connected certificate in the Business and Engineering Colleges that Center-affiliated faculty have developed. This certificate will follow an already approved curriculum that the Law College already has approved and this separate graduate certificate program will allow students to enroll directly or as part of the JD, MLS or LLM programs. Need a minimum of 15 credit hours for the certificate. There being no questions, the motion was unanimously approved by voice. Early Childhood Education, B.S. in Ed. (Report No. 55, 2018-2019) The proposal reorganizes and reallocates how credits are assigned within the culminating field experiences, specifically partitioning into separate co-requisite courses for the field and seminar components of ECE 441: Early Childhood Education Internship 1 and ECE 451: Early Childhood Education Internship. This proposal does not result in a net gain or loss of credits over the course of the program. The specific proposed changes include: unrelated to the internship courses, this program modification proposal also reflects the removal of ESE 402 from the program map which was approved in a previous program modification proposal. Changes to the official record were not made at the time in error. There being no questions, the motion was unanimously approved by voice vote. Film & Media Arts, B.A. (Report No. 56, 2018-2019) This is a changeover of the former Film, Television and Interactive Media BA that was a part of the School of Communications. The changes are intended to serve as a more generalist degree. Degree major 48 credit hours of which there is 42 required credits, 3 credit required capstone, and one elective. Minimum credits for degree 120. There being no questions, the motion was unanimously approved by voice vote. Middle Childhood Education, B.S. in Ed. (Report No. 57, 2018-2019) The proposal reorganizes and reallocates how credits are assigned within the culminating field experiences, specifically partitioning into separate co-requisite courses the field and seminar components of EDM 441: Middle Childhood Education Internship 1 and EDM 451: Middle Childhood Education Internship 2. The proposal does not result in a net gain or loss of credits over the course of the program. There being no questions, the motion was unanimously approved by voice vote. Middle Eastern Studies Minor (Report No. 58, 2018-2019) An intermediate level of a Middle Eastern language, such as Arabic, Hebrew, Persian, and Turkish. (8 credits). One core course: ARB\HIS/PSC 274 and REL 275: An Introduction to the Middle East (3 credits). Electives: at least two elective courses for a total of 6 credit hours one of which must be at the 300-400 level There being no questions, the motion was unanimously approved by voice vote. Spanish, Accelerated 4+1 BA/MA in Spanish (Report No. 59, 2018-2019) Creation of a 4 + 1 program that offers undergraduates a way to begin graduate studies prior to receipt of the BA in Spanish and complete their MA in Spanish with one additional year of coursework. Students will need to be admitted to the MA program prior to receipt of the BA. There being no question, the motion was unanimously approved by voice vote. Special Education (Mild to Moderate Educational Needs), B.S. in Ed. (Report No. 60, 2018-2019) The proposal reorganizes and reallocates how credits are assigned within the culminating field experiences, specifically partitioning into separate co-requisite courses the field and seminar components of ESE 441: Mild to Moderate Internship 1 and ESE 451: Mild to Moderate Internship 2. This proposal does not result in a net gain or loss of credits over the course of the program. There being no questions, the motion was unanimously approved by voice vote. Special Education (Moderate to Intensive Educational Needs), B.S. in Ed. (Report No. 61, 2018-2019) The proposal reorganizes and reallocates how credits are assigned within the culminating field experiences, specifically partitioning into separate co-requisite courses the field and seminar components of ESE 461: Moderate to Intensive Internship 1 and ESE 471: Moderate to Intensive Internship 2. This proposal does not result in a net gain or loss of credits over the course of the program. There being no questions, the motion was unanimously approved by voice vote. Information: (Report No. 62, 2018-2019) Civil Engineering, B.C.E The proposal adds MTH 323 Statistical Methods as an alternative to the current requirement ESC 310 in the BCE curriculum. Both are 3 credit hours and both have MTH 182 as a prerequisite. 2. Finance Major, B.B.A. The proposal adds FIN 485, 462, and 489 to the elective courses in Finance Major. Already allowed as elective courses for Finance BBA program but need to be listed in the catalog. 3. Mathematics Minor The proposal adds the requirement of grade C or better in mathematics electives as the standard to move through the program. Admissions and Standards Committee Dr. Karla Hamlen Mansour, chair, Admissions and Standards Committee, presented two proposals for approval. Doctor of Physical Therapy Admissions Changes (Report No. 63, 2018-2019) 1. Increase the minimum overall GPA requirement to 3.2 (currently it is 3.0). 2. Remove Neuroscience, Gross Anatomy and Pathology as pre-requisite courses. 3. Add Anatomy as a pre-requisite course (A&P 1 AND A&P 2 OR a human anatomy course; we would also accept Gross Anatomy, but it would not be the required course). 4. All pre-requisite courses have to have been taken in the last 6 years (currently we require some be in the last 3 years and others to be in the last 6 years). 5. Require that students have obtained at least a "C" on all pre-requisite courses. (We currently require B's in certain courses. We will maintain the current practice of only 2 Cs total in pre-requisites allowed). 6. The pre-requisite requirement of Physiology with a lab can be substituted with A&P 1 AND A&P 2 AND Exercise Physiology with lab. 7. At the time of application to the program, applicants need to have completed at least 5 pre-requisite courses (with recorded grades). Currently, we require 7 to be completed or in process. There being no questions, the motion was unanimously approved by voice vote. Changes to HSC Admissions Data in Catalog Health Sciences (Report No. 64, 2018-2019) The proposal updates admissions information due to an update in the national ACT/SAT concordance tables. ACT of 24 was previously equated with SAT of 1170; that has now been changed to SAT of 1180. There being no questions, the motion was unanimously approved by voice vote. Budget and Finance Committee (Report No. 65, 2018-2019) Dr. Tatyana Guzman, chair of the Budget and Finance Committee, reported that she had an update on the budget. The members of the committee are also members of PBAC, a joint committee with faculty and administration. Budget preparations are well under way. PBAC met several times. The Senate committee met several times as well. Dr. Guzman stated that she and Dr. Bowen have mentioned several times at Faculty Senate, we are facing budget deficits in the next fiscal year. Our expenses are increasing mainly due to inflation and our revenues are going slowly down because enrollments and state transfers are going down. We are unable to increase tuition because of state regulations so there is a budget gap. Dr. Guzman noted that in better times, we were able to save a little bit and now we are using the carry-over savings to pay for budget deficits. We have been using carry-overs for the past several years but the money is running out. She added that we hardly have enough money left for the first half of next year. Dr. Guzman reported that in PBAC and the Senate Budget and Finance Committee, everything is on the table. They are proposing different measures to cut costs and increase revenues. We are looking back at the structural solutions proposals and, at the next meeting, the administration is coming up with numbers. We are also meeting to prioritize what we think is more important and what should be done first. The committee will meet again after spring break, to make more decisions and choices. Dr. Bowen moved to Old Business and stated that Senate Vice President Adam Sonstegard will talk about the Free Speech Statement. Old Business Proposed Amendment to Free Speech Resolution (Report No. 52, 2018-2019) Senate Vice President Adam Sonstegard stated that this is the continuing business of the Free Speech on Campus Resolution. The Senate debated and voted and passed the Resolution back in October. He noted that we are bringing it back to actually make it a joint faculty and administrative statement on free speech on campus. Everyone should notice from their copy that we have some very small, very minimal annotations now made in those brackets. Just walking back, what happened is that somewhat extreme wording cannot ever cannot ever completely changed back to more recently saying will not compromise and should not unreasonably compromise Also changing department accuracy when it comes to the Department of Conference Services. Everyone will also notice that after the italicized paragraph, we have restored wording when we were talking back in February about excising to get that paragraph restored back to what it was and we voted and passed on it back in October again. Dr. Sonstegard thanked President Harlan Sands for hosting a meeting among his Law faculty colleagues, among his Urban faulty colleagues and one of his colleagues from CLASS during which we debated. The retention, the truncation, but also deleting those sentences and we actually restored them again to make just a few changes from cannot ever back to the original will not ever and otherwise exactly what we had already agreed upon back in October. Also added some language presented at the last Senate meeting but never changed simply because it could be construed as... and the paragraph after the italicized (the First Amendment) was debated to be deleted but it remains in the approved form from the October vote. .He thanked everyone for allowing them to move forward again at this point to be a joint Faculty Senate and Administration Resolution for Free Speech on Campus. As Dr. Bowen stated, it has already reached the state level and perhaps prevented what would have been necessary state legislation. If we do these things for ourselves, we are kind of letting our legislators not having to do so for us. Dr. Sonstegard asked to call for a motion and a second if we can Dr. Bowen responded that it has to be clear that the motion is just to make the changes. The statement is still on the table. The question is, Will we make the changes that have been requested of us? An unidentified senator asked to clarify something. He noted that Professor Sonstegard referred to the paragraph after the italicized paragraph. Professor Sonstegard responded that the statement will be restored to what we agreed upon right down to the simply because wording. It has been restored to what it was back in October when we voted on it and passed it then with the exception of the completely and cannot ever wording. Everything else is exactly what we agreed to back in October. Senator Jeremy Genovese stated that he is confused about a couple of things. First of all, Professor Sonstegard said joint statement. He asked, Does that imply that there is an identical statement to this out there? Dr. Sonstegard replied that the statement will be a joint statement between the administration and the faculty. It is the same statement. We are just basically elevating it from being a faculty only statement to a joint faculty and administrative statement. Dr. Genovese asked if the administration has already passed the statement or President Harlan Sands stated, We dont pass things. We discuss them; we dont have a like body. We took a look at what was passed and unfortunately, the statement had not been completely circulated through the leadership team. And, when we saw the statement that was passed, we have been working with the Faculty Senate leadership and other faculty that have been invited in by Adam, Bill and others to try to come up with any changes that might need to be made. President Sands stated that the goal all along was to sign a joint statement with the faculty. He went on to say that what Adam is suggesting today, these small changes that have been made, and if Senate passes this today, the statement will be adopted jointly with Faculty Senate as a University and Faculty Senate resolution. Dr. Genovese noted that he had one additional question. This was not the only resolution that we passed on free speech. We simultaneously passed another resolution about the importance of tenure as a protection of free speech. He asked if the administration is going to consider that statement also. President Sands responded that he didnt recall that statement but he was asked to come and weigh in on the free speech statement. He noted that he will take a look at it. This statement is the one that is generating a lot of discussions across the state and elsewhere. He added that this is a huge accomplishment for us to just even have this type of statement that we can issue as one team. So that is the one that we spent a lot of time talking about. President Sands noted that he hasnt reviewed the other statement; the administration hasnt had a chance to review it. Dr. Genovese asked if President Sands is willing to take a look at the other statement and consider it. President Sands replied, yes, but today he is not prepared. It was not something that the Faculty Senate leadership came to him and said, We would like you to talk about this too. He again stated that he would be happy to look at it. An unidentified senator stated that she understood that our prior free speech document has now been circulated among all colleges and universities in Ohio and they are using it as a guide to adopt their own amendments. It has been well publicized. Are we now going to say, never mind? Lets just withdraw that old one. We are now amending the language or are they going to be adopting language that is the same as our old document and then we will now have language at ϰϲʹٷ that is different from most other state colleges and universities in Ohio. Dr. Sonstegard responded that when the group gathered a few days ago, we considered that possibility and we are down to again, basically, the same wording except for the completely and except for the cannot ever. But she is right. The substance is basically the same statement but a little bit of walking back. Otherwise, it is basically the same thing that other campuses have at this point already seen and already modeled their own statements against. Senator Michael Kalafatis remarked that we have been working on this statement for two years now, plus. Are we done with this? All of this nonsense. The university loved it. It is going down to Columbus and you now are going to worry about should and would because other universities would not like it. He doesnt understand. We have been here for two plus years doing this nonsense. Dr. Sonstegard replied that he hears Dr. Kalafatis. It is basically a joint statement between the administration and the faculty. Senator Alan Weinstein commented that he was concerned about the changes. He referred to the second page of the document, [cannot ever] should not unreasonably. He noted that another way of communicating this change would be, but these regulations and exceptions may reasonably compromise the universitys commitment to a completely free and open discussion. That is the core of the problem. He said that this is why he was opposed to making this change to should not unreasonably because it really dilutes the commitment to first amendment values that this statement is meant to stand. Dr. Sonstegard asked if Dr. Weinstein could move to amend the amendment to just have the cannot ever restored. An unidentified Senator commented that we could just vote down the motion and then we have our original faculty statement which we have all already approved. President Sands stated that if Senate does that, that is fine. He respects that and he was asking Senate to vote and he was asking Senate, in the interest of a joint statement from the university and the faculty, which will send an incredibly powerful statement to others that we worked together. We worked for two years on this. He noted that Dr. Kalafatis is right. He thanked everyone for their comments. He said that he would like Senate to vote and if Senate votes it down, that was fine. He thinks it is a strong faculty statement. We are trying to come up with something that enables us to go out there jointly together especially at a time now where he thinks this is important. He asked to call the question. He said that he agrees that we can continue to debate this but the request that is being made by the faculty leadership and he is that Senate supports this and then we move forward. Senator Robert Krebs stated that in a sense these changes are subtle enough that he is okay with the minor changes and supports them. Dr. President Bowen stated that a motion is needed in order to vote on the resolution on free speech. Dr. Krebs moved the proposed changes to the resolution. Senate Secretary Vickie Coleman Gallagher seconded the motion. There being no further discussion, Dr. Bowen called for the vote. The proposed ϰϲʹٷ Joint Faculty Senate Administration Resolution on Free Speech on Campus was approved with thirty-one in favor, six not in favor and three abstentions. Report of the President of the University President Sands noted that he had a really exciting day on behalf of Cleveland State. He spent the morning at Lorain County Community College with a fantastic group of school superintendents from Lorain County. We used that opportunity to announce our new expanded dual degree pathway from Lorain to Cleveland State. Last week we announced a similar partnership with Tri-C. As he mentioned last summer how we build additional pathways for students here and not just in a blind unintentional way to get the students in a pathway where collectively we can get them through graduation is really important, not just to him but all of us in a leadership team and the faculty leadership as well. He noted that Dr. Bowen made some reference to coaching steps that are needed to get these students where they need to go. President Sands moved to Starfish. He reported that there was a very robust discussion with the Board of Trustees yesterday in regard to Starfish. We have about a 50% participation rate with various components of Starfish. He has heard that the software is cumbersome; it is not that easy to use. We have to fix those things but he really needs Senates advice and counsel on how to get that adoption up. You hear the coaches talk about how the tool helps them get to these students. We now have success coaches that go to the classrooms and grab these students when we have the early warning. It is a pretty powerful statement. It is a huge corollary to what is being done in the classroom. So if students are not coming back because things are happening outside of the classroom, it is really our duty to do this. He is asking for Senates advice and counsel. How can we get the adoption rates up? The Board has considered telling him as President to make it mandatory. He said that he has had those discussions. That is generally not how we work here as a university. He noted that some of the system is used for taking attendance. Some faculty dont do that. This is college. He said that he understands. But the real value of the system is for that early warning for faculty in that classroom to trigger some action outside that classroom. He added that he really wants to hear from faculty. Senator Jennifer Visocky-OGrady said that as a former department chair and professor and she uses Starfish regularly. The reason she uses Starfish is probably because, as a former department chair, she got to see a lot of the problems. She would encourage faculty to use Starfish to document their side of the story. She has used Starfish actively to reach out to students who are in all sorts of situations and bring in this sort of surrounding care team. She found it beneficial but also super clumsy. She would say that there seems to be over the last decade here at ϰϲʹٷ at least that the Board of Trustees would like to make it mandatory that you have to use Starfish instead of, hey faculty, weve got this new tool that will help protect and document what you are already doing in your hard work in the classroom. It seems to her to be a tone deaf approach to getting faculty to use it. Maybe there is more education to help faculty and students alike. President Sands asked, How do we get it from 50ish percent up to 85% or 90% usage? What can I do to help? Senator Andrew Resnick stated that he is an occasional user of Starfish and asked if there have been any talks to faculty who refuse to use it? Provost Zhu commented that in early discussions at the Faculty Senate, faculty agree that it is cumbersome. Faculty dont feel as if it helps or do not know what happens afterwards. The student was flagged but there wasnt any real follow-up. The original plan was that yesterday, the presentation by our coaching team and the students themselves at the Board of Trustees was a really touching and moving situation. The students themselves basically explained how useful the early warning system was and the students admit that if it were not for the system, they would not be here for the second semester. That is important. He wanted everyone to know that there is a follow-up for the students. Senator Anup Kumar asked if students are aware they can be flagged. Some have been upset when they were flagged. He noted that he had students in his class who came to him and they were upset about it once he did it. Some students do not like it. Senator Joanne Goodell stated that her college calls workshops for this and faculty do not come to sessions. She would really like to know what faculty find so distasteful about using it and what can we do to help. She doesnt understand why faculty dont want to use it. She is a faculty member but doesnt teach undergraduates right now so she doesnt use it but she has seen the system and she knows how important the early warning is. She knows that some students might get upset but if she was talking to someone as a colleague, she would say exactly what President Sands said. She would tell her students first before she flags them to someone else. Senator Robert Shelton said that he usually uses Starfish but his colleagues probably do not. Part of the problem can be Starfish. Too many systems ON baser, BB, Starfish, etc. But, there is no real integration. President Sands said that we have to make Starfish easier and that leads to the integration question. He noted that Provost Zhu and he are going to talk to the CIO to see if there is a way that we can integrate. If it was integrated in Blackboard, that still doesnt solve the issue of folks not using it. Dr. Kalafatis seconded that. He noted that in the Chemistry Department, if you put it in Blackboard, everybody uses Blackboard. Student Government President Samia Shaheen commented from the student perspective. Integrated or not between both platforms, she has had a professor not even post grades in Blackboard so she has gone the entire semester not even knowing what her grade was. So, the first problem is that most of our grades, if they are not posted to Blackboard, are not even updated within a semester which is a problem. She understands that flagging things in Starfish is important and that should be integrated. But, she would say that grades above all, as long as students know their status within their course, are more likely to enhance themselves in their course. So, integrated or not, she thinks that neglecting the fact that you are uploading grades in excel sheet versus the actual Blackboard system is a problem. President Sands noted that Provost Jianping Zhu and he agree and so does the Faculty Senate leadership we would rather use the carrot than the stick but whats the carrot? Help me with the carrot. How do we incentivize folks to use it? Senator Selma Koc suggested making presentations to the faculty. She suggested creating a fake class and do more of a hands on training to the faculty. President Sands replied that he wants faculty and their colleagues to use Starfish and he is willing to throw some carrots out there. Senator Ashutosh Dixit suggested training the GAs in the department to help faculty. There should be some responsibility and then they can educate and help the faculty. President Sands asked if he should talk to the Deans. He asked Dean Meredith Bond if this is something that the Deans and the Chairs can help drive in a positive way on behalf of our students. Dr. Vickie Coleman Gallagher thought that President Sands presentations, that motivational part as Dr. Bowen has been describing, are going to go a long way. She said she knows that Vice Provost Meiksins looks at the data. She teaches 300 level classes and she rarely has a problem with students not coming. When they make it to her 300 level classes, it is not a problem. So, when you are slicing the data, make sure you are only looking at those and then there are probably a lot of lecturers and adjuncts who just are not as engaged and that dont even realize the value. They are not coming to Senate so they need to hear it from the Deans and the Associate Deans. President Sands noted that they will circle back with some ideas on how to promote this. He is asking faculty when they go back to their respective schools and units to help promote it. He was less concerned about the attendance piece as he was about the feedback. The feedback loop could represent a lot of different things besides attendance. The attendance to him was kind of a red herring. We dont want to take attendance we are not a high school or junior high. But it is really about the students that are off track for whatever the reason and that piece of Starfish works well when people use it. President Sands reported on the gift from Parker Hannifin of $5 million. He sent an email that talks about this unique gift, game-changing gift, which is going to provide housing for two years for graduates of the CMSD school district that are looking to come to ϰϲʹٷ as part of the new Say Yes commitment. Think about what this means for some of these children students. They will have funding that will pay for the cost of their education. Now we have a donor that has provided us with a gift to pay for housing and a living learning community for two years. We are not just going to give them a room and a key to the room. We are going to work on making sure its truly a living learning community. He noted that a couple of faculty have already come up to him and said, How can I be a part of that? We are going to need mentors and faculty members that want to be part of this. President Sands reported that he has been talking to high schools and, when he mentioned this to a couple of these groups at high schools, there were audible gasps from kids. They dont have any idea that they can ever live on a campus like a lot of other students do. This is one of the ways that he will keep working to make our campus experience unique. President Sands mentioned the two community college partnerships that we have done in the past week. These dual admission programs are based on a national model. This is not something that he, Provost Zhu, or the leadership team invented, but we are going to perfect it. When you are intentional with some of our students early on, and getting these students in the right pipeline with the right support, it really impacts through-put rates. The data shows that there is up to 20% of a better outcome then if we send a rejection letter to a kid that doesnt meet our standards and say, You are not rejected to ϰϲʹٷ and hope they find their way back to us by going to a community college in the meantime. If we tell them, You are accepted to degree link, you are going to spend your first two years at a community college, we are going to give you support, we are going to give you advising, you are going to get a ϰϲʹٷ ID card, you can go to the rec center, you can pay for parking like everybody else at ϰϲʹٷ, another benefit, but that is a different approach it works. So, to get these two community college presidents to bite on this thing, and at least on the Tri-C side so far, and we are still working with Lorain, there is going to be a financial commitment from both the institutions to make this work through the advisors and the wrap-around services that we are going to need. He added that he is excited about it. He wants to make sure that when the students get here and they get in the classroom with all of the faculty that they are better equipped to succeed. We cant just through them in blindly. These programs are designed not to do that. Dr. Coleman Gallagher asked if those students are going to count more now towards our graduation or are they still not considered our? President Sands replied that when the students start at the community college, they do not count in our six-year graduation rates. For the purposes that were tracked nationally and for the purposes of rankings, those students do not count. But, even if they did, he would make the argument that this is the right thing to do. President Sands went on to say that if we get the graduation rates up for these kids and others, it takes away that kind of issue where those kids are more at risk and may not progress at the rates that we are accustomed to. Professor Kalafatis asked, Who is paying for the tuition? President Sands replied that Say Yes pays for the tuition. He noted that the City, in order to qualify to be the fourth Say Yes city, the donor put up $15 million. Mr. George Wise, who he happens to know, George has done this in four cities. He puts up $15 million through his foundation. The city is required to match it with funds that they raise. This city, Cleveland, has raised $88 million. The Say Yes commitment is really only for private schools. No other Say Yes city has raised this much. The $88 million that the city raised, goes to pay for the kids that are going to public school. So, all of the publics that they go to, which is a huge difference from the other Say Yes cities, we have already had 1,800 kids go through the Say Yes portal and apply to the Say Yes. The Say Yes money is going to pay for that, the Parker Hannifin money is going to pay for the first two years. We do have a capacity number. Even though $5 million is a lot of money, we want the program to last for a few years so we have to figure out exactly how many students that is going to pay for. President Sands reported that he has been continuing with his high school visits to promote our offerings and the great work our faculty are doing at ϰϲʹٷ. As he has mentioned several times, he takes this role very seriously. He went to John Hay High School he is only the second college president that has ever been there; he went to Cleveland Early College High School, where the students have to have a 3.5 GPA. It is also home to the Cleveland School of Science and Medicine and Cleveland School of Architecture and Design. We had 100 students show up. The great part was that not only were ϰϲʹٷ enrollment counselors with him, but also our Chief Diversity Officer Dr. Ronnie Dunn, along with two other faculty members. At the last school he went to, Dr. Bill Kosteas from the Economics Department, went with him. President Sands stated that we are starting to get a message out there it is really starting to gain traction. He went to Facing History, New Tech High School and we had about 70 students there; John Marshall, three schools there that he went to. We also hosted our first reunion in the Break-through schools, class of 2015 and 2016 and we had about 100 kids there that graduated. That is only K through eight so now we have them and we are looking at getting them to ϰϲʹٷ. President Sands mentioned two other visits. The Weston Ideation Lab in the Business School was launched last week and he went to one of their workshop lunches. The Asher family has given us a sizable gift to outfit this new entrepreneurship lab. President Sands reported that he also visited Sherwin Williams. There are about 750 alumni working there and about 75 of them showed up that worked in headquarters. There are 1,000 ϰϲʹٷ alums worldwide. Two hundred fifty of them participate in this chapter which is the corporate model for having alums be involved. We raised quite a bit of money in that group in our giving days. Finally, President Sands noted that the last matter he wanted to talk about, was Strategic Priorities. Everyone will be seeing more information about this. In the last couple of months of this semester, he will go out and have a series of events to talk about the work that has been done by groups of faculty, administrators and other constituency groups to come up with these strategic priorities and they are about ready. The Faculty Senate Executive Committee has had a chance to review them. This set of strategic priorities is the culmination of a lot of work, much of which happened before he got to ϰϲʹٷ. The prior chair of the Board had three ad hoc committees, faculty, students, and staff that worked on getting these together. He said that he felt very strongly that we did not need to engage the entire campus in a two-year long strategic gut wrenching self-examination that would have been very time intensive and comprehensive. It can be helpful, but a lot of the work was done so we were able in a fairly short amount of time to work with the Executive Committee, the Provosts Council, Board members, the administrative leadership team, Student Government, members of the staff across the campus. President Sands noted that he has had over forty meetings with various groups to listen, to talk about what people think we are and who we want to be. The document that will be shared with everyone shortly is eighteen pages long. It is a comprehensive document that is going to set the stage for how we go ahead and implement under these seven strategic themes. He went on to say that he is excited to get everyones input as we roll these out it is a living document. He asked everyone to please share the document with their colleagues. We will continue to grow the document. The next step is, how we are going to implement some of these themes: Anchor institution, beacon institution to draw students, faculty and staff in. Those are two of the themes that are in the document. There are others: financial health, financial stability, our role as a leader in the community. People will get to see all of them but he wanted to give everyone a heads up that they will see a lot more communications on this. Report of the Provost and Chief Academic Officer Provost Jianping Zhu stated that he has two items to follow up on from the previous discussions. The first item was the budget: where are we, and what is our plan. He noted that we are actively engaging in discussions and there are five elected Faculty Senate colleagues as the Faculty Senate Budget Committee that are participating in PBAC discussions. The committee is actively looking at ideas generating from a variety of sources from the Structural Solutions Committee and from a variety of conversations throughout the year. He noted that the plans for the next three to four weeks will be to formulate a list of recommendations. We will ask if a recommendation is a new revenue estimate and what is the range of projection. If it is a cost savings estimate, how much it could possibly save to compete with the list of recommendations in order for our budget process to start. PBAC plans to finish that within three to four weeks. It is a really challenging task but he has full confidence that our colleagues on the committee will be able to finish. Provost Zhu stated that the second item is the follow-up discussion about Starfish. He noted that in his view and from his interactions with all faculty colleagues, one is how easy it is to use Starfish. So for Starfish, we are going to begin to work on that and work with IS&T to improve it if we can. The second component, will take some extra time. He understands that we are all busy but asked faculty to pay attention to the students in their classes, to post an early warning alert, and that could include the student missing classes or students performance has dropped, or a number of other indicators. Provost Zhu added that it does take additional time. He noted that student success is truly a collective effort. He would ask everyone to join together. It is not just about the numbers or how many students will attend. It is a social good that we are obligated to do and it also effects our bottom line. He added that it takes a lot of our efforts to recruit a student and if we can make the effort to retain a student, the return on our investment will be much higher. He noted that he will bring a financial analysis to the next meeting to basically show everyone the percentage of retention improvement over the long haul. Even for the size of our university, it is roughly $1 million to our bottom line budget. Provost Zhu went on to say that it has a great social impact and it also has a budgetary impact. If we can improve the resources, we can add more faculty positions and strengthen our programs. It takes additional time but it is a great thing to do. Provost Zhu added that he will work with the Faculty Senate leadership and he will work with the University administrative team to come up with a plan. He wants to hear what will motivate faculty to use Starfish and what are the things that the administration can do to make it easier to use? Collectively, lets improve the rate at which the faculty are using Starfish. Finally, Provost Zhu had a quick reminder concerning a survey that is going on right now to get feedback on computer replacement. In the past, resources were relatively adequate and computers were regularly replaced. Over the last few years given the tight budget, we have not done enough there. It is planned to review that to see if we can get back on track. We know that the computer is the basic tool that is needed to do research and to carry out teaching responsibilities. Even though our budget is tight, we want to identify the resources needed to make sure that faculty have adequate computer equipment to do their jobs. Report of the Student Government Association (Report No. 66, 2018-2019) Samia Shaheen, President of the Student Government Association, stated that she did wanted to elaborate on Starfish. She didnt have any suggestions at the moment as to how to encourage faculty to use it more but she will try to find out more information and relay that to Senate. From her own experience, Starfish is extremely important. She remembers during her freshman year there was a class where the professor marked her absent. At the time she believed that when you are marked absent three times, then you receive the notification that you are flagged. She ran up to Rhodes Tower and demanded that something be done to clear up this matter. When told that she was skipping class and that it would affect her academic standing that was when she was really nervous. Being warned that her academic standing is being affected based on her attendance really scared her but, in reality, she was not skipping classes it was a mistake on the professors part. She noted that in the event that a student is skipping a class, that is when it does become very detrimental. Ms. Shaheen moved to Blackboard. With regard to putting grades on Blackboard, that is not mandatory as well but she does want to touch on that and say that that is very important to student success. She was working with the Center for E-Learning on a survey a couple of months ago, and a majority of students did say that their discourse here at Cleveland State would be more enhanced and more It would have a closer connection if student grades would be posted on Blackboard. It really is a lot easier for students to do better in classes when we know what is going on and we know how we are doing. It is only so much to keep submitting papers and keep submitting assignments and just not knowing what you are getting. So, just knowing that she can log in to Blackboard and at least see her grade helps her a lot and then that helps her identify areas of her strengths and weaknesses. So, if she knows she is doing better in exams than she is doing in assignments, she knows that she needs to work on assignments and that is where she can grow. Ms. Shaheen mentioned that she assumes that most grading platforms are on Excel because she knows that three of her classes are not open on Blackboard. She said that she didnt know how she was doing in a couple of her classes but, as far as she knew, she was doing okay based on a verbal report she received from her professor. For those students that kind of need that extra push and need to see their grades on Blackboard and need to know that they have a close connection with their professor, both tools are extremely vital. Ms. Sheehan asked faculty, from the student perspective, to please take that into consideration whether that be this semester or next semester. Ms. Shaheen reported that Student Government worked with Mandi Goodsett from the Library in hosting an open access textbook workshop. It was really successful. Deans, faculty and staff were invited to come learn about how open access materials created cost savings for students. She noted that a lot of students were shocked to know that most of the professors dont use open access materials. She added, just to let everyone know, that is what students are thinking. Ms. Shaheen announced that SGA will be presenting on a student panel at OpenCon. OpenCon is a conference that will discuss the value and potential open pedagogy efforts in higher education. This event kicks off on March 7 and ends on March 8th An unidentified person mentioned that registration is not necessary in order to attend the OpenCon event. You just need to register if you want lunch. Ms. Shaheen commented that as FY20 approaches, SGA is working on the General Fee Advisory Committee. They are currently in the process of determining their budget for the next academic year. As a refresher, the Treasury in Student Government acts as an allocating body that allocates funds to student organizations. They are given roughly $300,000 per year to allocate to student organizations. So with enrollment being stagnant, not only at ϰϲʹٷ but across Ohio, SGA has decided to play it safe and to request the same amount for their budget next year. Just to clarify, SGA along with GPSA, which Daisy Zhang sits on and other general fee units are funded through student dollars otherwise known as the General Fee which is attached to tuition costs. Finally, Ms. Shaheen announced that SGA will be hosting their Housing Fair on March 7th, and SGA is posting their Town Hall on March 21st. Report of the Graduate and Professional Student Association (Report No. 67, 2018-2019) Daisy Zhang, Vice President of GPSA, reported that she sits on the GFAC along with Ms. Shaheen. She is in the process of applying for GPSAs funds for next year. GFAC still has not started allocating money to graduate students but they are working on a plan for next year for graduate student funding. Ms. Zhang announced that GPSA will be opening their elections soon. She asked that professors that have graduate students to please remind students to apply for positions through OrgSync. Applications will be accepted through the end of March and voting will be open the next week. Ms. Zhang announced the next events. The next Trivia Night will be held on April 3 and the next Happy Hour will be on Friday, March 10th at Moes Bar on East 17th Street. Finally, the first week of April is Graduate Student appreciation week. We are going to kick off the week by meeting with the Mayor of Cleveland. She added that this is a great opportunity for the graduate students. New Business There was no new business. Open Question Time Senator Rosie Tighe stated that she had questions about Blackboard and Starfish stuff and asked, Who should she direct her question to? An unidentified person replied that they have a Blackboard retention center in Blackboard that seems to operate very similarly to Starfish. Dr. Tighe said that she was just wondering if we have done a comparison and said, Oh, we want Starfish because of the additional tools it has and not just use of one that is already integrated with Blackboard. She did not want to start a conversation on something that has already been done, assessed and dismissed. Dr. Tighe asked why arent we just using Blackboards retention tool? An unidentified person responded that it would not be shared with advising; not integrated. Provost Zhu stated that Vice Provost Meiksins Office has staff dedicated to software and they sometimes visit the colleges and provide information so that is another source that can be asked for help. Dr. Tighe wondered if there is a way to add that advisor or access or something like that. Senator Marian Bleeke asked if we know who is not using Blackboard in terms of individual names and types and groups of faculty members. So, for Starfish, is it part-time and adjunct faculty? Is it people of particular disciplines? Provost Zhu responded that we have some information but there is no clear pattern. You would think that most people that dont use Starfish are probably adjuncts who travel from place to place teaching at three or four different colleges. Now actually, they are not the group that stands out not any predominant group. In addition, it varies from semester to semester. We notice that sometimes there is a pattern where in the fall, adjunct faculty seem to be using it on an equal basis. For spring semester, there seems to be more adjunct faculty not using Starfish. Dr. Tighe asked if this has to do with what people are teaching. We think of Starfish primarily as a tool for 100 and 200 level classes. Adjuncts might be teaching the same 100 and 200 level classes in the fall and in the spring, a full-time faculty member might be teaching mostly 300 and 400 level or graduate classes and so their Starfish use might decline for that reason. Dr. Goodell stated that all of this kind of data has been looked at as well. Provost Zhu reported that there is not a significant difference there. Intuition was that part-time faculty probably are less likely to use Starfish. Dr. Tighe remarked that regarding part-time faculty, it is often not true. So we have to always be careful about that. Dr. Shelton wondered how often this information is gathered. Provost Zhu responded that monthly reports could be sent out. Dr. Dixit noted that attendance is somehow linked during performance so he would question if the university can invest in some system that makes getting attendance real easy and then integrate it with Starfish and Blackboard. If a student is doing poorly, they want to know and that information is really difficult to fulfill if you dont have the attendance record. If I get to use it and I dont use it, it should be available at least for the people who want to use it. Provost Zhu responded that there have been ongoing discussions. Actually the Student Success Committee has also discussed automating attendance. But there seems to be a little concern if you are passing paper assigned to the student, if you use a swipe card, the same thing could happen. We thought about the clicker and that could end up like at some other universities where people bring four or five clickers for their friends. So, if we want to do more on campus, especially for large classes, we need someone to automate that. It cannot just be done manually. Senator Stephen Duffy noted that he had a question about the percentage being reported to the Board of Trustees. Is it the percentage of the 100 or 200 level courses or is it the percentage of all of the courses in the university? Provost Zhu responded that the percentage covers all of the courses. Dr. Duffy asked what number should we be shooting for if we are going to do 100, 200, 300, and 400 level courses? He stated that as he sees it, Starfish has the most impact on the 100 and 200 level courses. Shouldnt we be reporting percentage use for those two levels? Provost Zhu replied that it is really right on, spot on. He noted that at yesterdays discussion, all parties realize that perhaps we should focus on where it has the most impact. In the 300 or 400 level classes, the students are mature, they are more likely to survive the initial couple of years and they are more likely on their own so we need to spend a little more time to do more research. Dr. Duffy asked if we should report to the Trustees on that issue as well? Provost Zhu replied that the Board of Trustees realizes that. I had one trustee toward the end of a meeting talk about mandatory attendance and she said that many years ago, the reason she withdrew from ϰϲʹٷ was because of the mandatory attendance policy. She said that she wasnt mature then and now I know what I am doing and I know that I can survive the program. She was working on her doctoral degree. She said that there is no point of a meeting to go by the mandatory attendance policy. We need to tailor that to our student population and focus our efforts on where there could be the most impact. Dr. Bowen noted that our Faculty Senate statement focused on freshmen and sophomores. That is specifically where we encourage faculty to use Starfish. Dr. Tighe commented that there is a vicious rumor floating around again trying to determine whether we want to continue using Blackboard or using another platform. An unidentified person replied that it is just a rumor. Dr. Tighe stated that if and when we actually do that again, have a better conversation about integrating Starfish. There being no further business, the meeting adjourned at 4:30 P.M. 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