ࡱ> g kbjbj:: 78Xv\Xv\d2 2 8|>>"```;;;6888888y/8;;;;;8``MS S S ;``6S ;6S S Fny`D!~|T"c0|x ;;S ;;;;;88S ;;;;;;;;;;;;;;;;2 > p:  MINUTES OF THE MEETING OF THE FACLTY SENATE SEPTEMBER 11, 2019 PRESENT: M. Adams, D. Allensworth-Davies, T. Arndt, J. Ausherman, C. C. Bowen, W. Bowen, M. Buckley, B. Conti, L. Deering, A. Dixit, G. Dyer, B. Ekelman, D. Elkins, P. Falk, D. Forte, K. Gallagher, V. C. Gallagher, J. Ganning, Z. Gao, J. Gatica, D. Geier, S. Gingerich, J. Goodell, C. Hansman, J. Hostutler, M. Jackson-McCabe, M. Kalafatis, J. Kilbane, R. Krebs, A. Kumar, M. Kwiatkowski, S. Lazarus, M. Lee, J. Marino, K. McIntyre, B. Mikelbank, M. Othman, T. Porter, R. Raimer, B. Richards, A. Severson, A. Slifkin, A. F. Smith, A. Vandenbogert, J. Visocky-OGrady. J. Belovich, E. Grigore, N. Hernandez, D. Lodwick, A. Robichaud, H. Sands, N. Sridhar, O. Wahdan, M. Wells, J. Zhu. T. Guzman, C. Heyward, M. Thrash. Approval of the Agenda for the September 11, 2019 Meeting Senate President William Bowen called the meeting to order. The first item was approval of the Agenda for the September 11, 2019 meeting. He noted that the May 1st Minutes were not finished and that they would be available at the next meeting. Dr. Bowen stated that the Academic Steering Committee wanted to add a guest speaker on open educational resources, Nicole Finkbeiner from Rice University, to the Agenda. Whereas her only available time is 4:00 P.M. to 4:30 P.M., Dr. Bowen proposed that if we are not finished when she arrives, we will finish the agenda item being considered at the time, then Ms. Finkbeiner will speak. After she is finished we will resume where we left off. Dr. Bowen asked for a motion to approve the Agenda as amended. The Agenda was unanimously approved by voice vote. Approval of the Meeting Minutes of May 1, 2019 Minutes not yet ready for approval. Report of the Faculty Senate President Dr. Bowen thought it appropriate to start the day, September 11, 2019, with a brief remembrance of the people who died in those awful events eighteen years ago. Not being sure how to do this, he searched the internet and found what seemed to be an appropriate quote from 2002 by Sandy Dahl, wife of Jason Dahl who was the pilot of flight 93: If we learn nothing else from this tragedy, we learn that life is short and there is no time for hate. Dr. Bowen said, Let us all remember that and practice it each day. Turning to the Senates business, Dr. Bowen stated, As I've said previously, a great university is a drama that is lived in the minds of the members of the university community. It is a drama based upon a shared vision, norms, expectations and purpose. I believe that our shared purpose as a university is to create, preserve, transmit, validate and find new applications for knowledge. We are privileged to be members of the only institution in society with this as our core purpose. And in this regard, we in the Faculty Senate have a special duty and responsibility. We are responsible to initiate the educational and academic policies of the university, we are responsible to adopt rules that effectuate it to act upon those rules to act upon all matters of routine, faculty business and pursuance of already established university policies, and bring up for consideration matters pertaining to the general welfare of the university. For anybody who has not gone to the Faculty Senate web site, you might want to do that. Our charge is spelled out right there. You can read it over and over again. It means that the pen with which the drama of ϰϲʹٷ is being written is, in a very real sense, right now for a short time in our hands both individually and collectively. The purpose of the report of the President of the Faculty Senate is to inform the Senate on matters of high importance for the university which is why Roberts Rules of Order places this report early on in the agenda. Dr. Bowen reported that the Strategic Priorities Implementation Committee met several times over the summer. This is a small group made up of faculty members and administrators who have been tasked by President Sands with formulating a plan for implementing the seven key priorities outlined last year in his Statement of Strategic Priorities. Dr. Bowen noted that the statement and a listing of the committee members can be found on the Strategic Priorities Hub of the Presidents Office web page. In terms of the Universitys budget all the members of the Senate who are members of the Faculty Senate Budget and Finance Committee and also on the Universitys Planning and Budget Advisory Committee, need to be vigilant right now. Dr. Bowen cited research by Brendan Cunningham, of Eastern Connecticut State University. He sampled about 250 colleges and universities from around the country and used the data to examine the revenue effects on the universitys budget of various shared governance practices. His question was roughly, How does faculty participation in shared governance effect the financial performance of universities? Some of the results are interesting. For example, institutions with a higher percentage of tenured faculty perform better in terms of their budget. Institutions with close faculty monitoring of the budget exhibit better financial performance. More generally, those institutions which according to an AAUP survey had stronger and more effective faculty governance and exhibited better financial performance which is to say that there is good evidence for us on Faculty Senate to remain active and vigilant in our efforts at shared governance and keeping up with the budget is a good idea. We should be asking questions about anything and everything with regard to the budget and we should demand that we get good answers. Dr. Bowen reported that one of the good things that happened over the summer was that the Senates new space became available for committee meetings. He hoped this would nudge regard for the Faculty Senate upwards to its rightful place on campus. We as a body deserve a dedicated space, and I much appreciate the recognition and support provided by the university administration in helping to take a small step in the right direction in this regard. We plan to have an opening reception soon and once we set the date we will let you know. Dr. Bowen mentioned that he completed ALICE training. It was time well-spent and he strongly encourages all members of the university community to take it. Safety from physical violence must be one of our top priorities. When he was recently in Atlanta, GA., Dr. Bowen visited with the president of the Georgia State University Faculty Senate. GSU is often mentioned as an exemplar for enrollment management and retention, so he wanted to find out from one faculty senate president to another how she thinks and feels about what is going on down there at Georgia State. She attributed GSUs large increase in graduation and retention rates in more than small measure to the use of big data and predictive analytics. The University centrally updates student grades and records every night, and they review 800 risk factors for each of their 50,000 students on a continuous basis. When a student gets a poor grade for example on an introductory math course, an adviser is alerted and reaches out to the student, letting him or her know that this is a sign of the lack of preparation for more complicated courses in business or science courses later on in their junior or senior years. Based upon these alerts, the university evidently hold tens of thousands of meetings with at-risk students each year. Dr. Bowen asked the GSU Faculty Senate President if the system in any way encroachs on anybodys academic freedom and if she and the faculty are content with it. She answered that there had been no academic freedom issues with it. She also said that although at first the faculty was not happy with it and in some degree even resisted, she believes over time they have come to accept it and now uniformly believe it to be a good thing. She let on that they virtually all are glad that they are doing it. Dr. Bowen wanted to make everyone aware of a recent Ohio Faculty Council white paper on how various State universities evaluate their administrators, and how the results of those evaluations are disseminated across campus. As a result of discussions here on campus, Dr. Bowen went to the OFC with the question of what the best practices for evaluating administrators look like among four year public universities in Ohio. The OFC put together a survey that was sent to all of the four year public universities and received responses from all but one of them. The responses were compiled into the white paper and it turns out that there is a lot of variation among the universities. Some universities have interesting practices; such as Ohio State where the Faculty Senate commissions the in depth evaluations of two of the central administrators every year. The results of those in-depth evaluations are provided to the Provost and the President. Anyhow, there is a lot in there. Next Dr. Bowen wanted to alert members who were Senators last year and those who were not that the process for electing Senators and for selecting successors for the Senate President and Senate Secretary will be moved to the spring semester for the first time this year. For the first couple of years, this may seem new and a bit inconvenient, but for a variety of reasons he believes that once everyone gets into the new swing of things the end effect will be to strengthen the Senate quite a bit. He asked everyone to please be aware of this change. Everyone should anticipate it and start thinking and talking about it fairly soon so that everyone and their colleagues are ready to conduct Senate elections and make some leadership succession decisions in the spring. Finally, the University will be doing substantial gearing up this year for our reaffirmation of accreditation visit by the Higher Learning Commission in May 2021. The HLC will not be looking at standards against which we will be measured, rather they will be looking for evidence of continual improvement. They are going to measure us for continual improvement on a set of standards of qualities having to do with our institutional mission, institutional integrity, the resources and support we have available for improvements in teaching, learning, and evaluating our teaching and learning and resources for planning and institutional effectiveness. Dr. Bowen encouraged everyone to step up and contribute a positive energy to it when they are asked to do so and to encourage colleagues to do so as well. Elections Faculty Senate Nominating Committee Election of Faculty Senate Vice President Dr. Bowen reported that the Senate Nominating Committee consisted of Professors Stephen Duffy, Civil Engineering, Joan Niederriter, School of Nursing, and J. Rosie Tighe, College of Urban Affairs. He thanked them for serving on the Nominating Committee. The Senate Nominating Committee has nominated Dr. Gary Dyer (English) College of Liberal Arts and Social Sciences and Professor David Forte, College of Law as candidates for Faculty Senate Vice President. Following the balloting Senate President Bowen announced that Dr. Gary Dyer of the Department of English was elected to a two-year term as Senate Vice President. Patent Review Committee Dr. Zhiqiang Gao, Electrical Engineering and Computer Science, was elected to a three-year term on the Patent Review Committee. Academic Misconduct Review Clinical Associate Professor Michele Kwiatkowski, School of Nursing, was elected to a one-year term on the Academic Misconduct Review Committee. V. University Curriculum Committee Dr. Carole Heyward, chair of the University Curriculum Committee, presented two items involving the Health Sciences, Bachelor of Science program for a vote and one item for information. Vote Health Sciences, B.S. Change in program name (Report No. 1, 2019-2020) The major has four different tracks. One of these tracks called the associates degree completion track is confusing as it leads some students to think that we offered an associates degree. The proposal is to change that track name to: Bachelors Completion Program for Allied Health Associate Degree in order to make the name of the track more specific and clear to prospective students. NO curricular changes are being proposed. There being no questions, the motion was unanimously approved by voice vote. Health Sciences, B.S. Addition/deletion of courses (Report No. 2, 2019-2020) The proposed change involves the health promotion track within that same degree. This proposal adds four three-credit electives that are all health coaching courses to the track. That will let students count their certificate courses toward their degree. The second part of the proposal is to add a capstone to the health promotion track that will permit honor students to participate within the program by adding HSC 484 advanced research and writing to the capstone options. There being no questions, the motion was unanimously approved by voice vote. Informational only (Report No. 3, 2019-2020) Finance Minor This minor currently required 18 credits, nine of which are required and nine which are elective. The proposal asked the Curriculum Committee to add three course as electives to that minor. Faculty Senate received the informational item. VI. Report of the President of the University President Sands welcomed everyone back. This is his first real lap around the track so to speak. He has completed one year and is really pleased to be here with everyone for year two. He noted that it has been a busy summer since the last time Senate met and Dr. Bowen has talked about some of the things and he may go over one or two of those themes with everyone because they are important as it relates to shared governance. President Sands commented that the foremost of the things that were accomplished at the end of last year was that for the first time the University approved a two-year budget. He believes that we are the only university in Ohio to put together a two-year budget that mirrors the States biennial budget. This is a credit to us; the PBAC worked closely with us on getting this done. Having a two-year budget is important because as we invest in ourselves, and look to carry out those strategic priorities that we set last year together and the implementation plan, having a two-year window to invest funds, we know what the state has allowed us to do with respect to tuition, we know what we are going to be getting in terms of the share of the state pot and now we have a two-year window to make the investments and the allocations that we need to make. This is a big accomplishment. I dont want it to go unnoticed. I agree with Dr. Bowen when he says that productive relationships with faculty, when it comes to budgeting, make good business and that is what we have tried to do. President Sands deferred to Dr. Tatyana Guzman and said that when she speaks with Senate at some point for her report, faculty will sense an additional investment that we are all making in the partnership when it comes to our finances. President Sands next introduced Michael Biehl, the Universitys new Senior Vice President for Finance, Chief Financial Officer. President Sands noted that Mr. Biehl has almost thirty years of experience managing multiple billion dollar publicly traded corporations. He brings an incredible level of sophistication but the one thing that is most important that everyone will get to know as they talk to him is that he is a really good listener. President Sands went on to say that people will find him to be a very direct and open person and that is his philosophy and that is why he is with us. President Sands reported that he was pleased to speak with all of our gateway course instructors. This is something that we started last summer. We take all of the first year instructors together because this is the first face with incoming students. We are very focused on that first year retention rate. Our early returns for some of the things that we have invested in early are really solid. He noted he will be presenting some of those things to our trustees later this month. Remember when we talked about hiring success coaches to help students that were having challenges other than the challenges they have in the classroom. He reported that it looks like this program is paying dividends already. The statistics are impressive. He noted that Provost Zhu will talk a little bit more about it when he speaks. President Sands reported that we welcomed over 2,000 freshmen to campus this fall. This is the first time ever that we have exceeded 2,000 first-time full-time freshmen. Our brand continues to grow; it is selling and he is really proud of that. The recruitment team, the admissions team did a fantastic job. The visits to the high schools that he and the staff has made are paying off. He noted that he ran into a couple of students at the Presidents picnic who made sure that they reached out to him and thanked him for coming to their high school. All three of us are here because of the information we learned at that visit. President Sands commented that he went to those high schools with faculty members and with students because faculty and the students are the best ambassadors for our brand when we go talk to perspective students. This approach works and we will do more of it. President Sands wanted to give some recognition to our summer research program that the Provost funds. He got to see the poster session and it was a fantastic exhibition of what our freshmen can do when they are exposed to significant research opportunities that we have here at Cleveland State. President Sands wanted faculty to take that back to the units that this program is something that we are proud of and we will continue to invest in. President Sands mentioned that we have two new trustees that were appointed to our Board of Trustees this past week Patricia DePompei, president of UH Rainbow Babies & Childrens Hospitals and Lisa Kunkle, senior vice president, general counsel and secretary for PolyOne Corporation, a company that makes plastics. He stated that both of these appointments are very exciting to all of us because it shows the level of folks that the governor is considering when he appoints folks to our Board. President Sands shared that we have our first cohort of Parker Hannifin Living-Learning Community Students. Last year we received a $5 million gift from Parker Hannifin to pay for housing for two years in a special Living-Learning Community for students from CMSD that have decided to come to Cleveland State. He noted that he met with the parents of these thirty students and we have a team that has kind of adopted them and are marshalling them through their first year experience. This is really going to be a signature program for us. Those students are on campus and they are part of over 130 students from CMSD that have decided to come here as part of the Say Yes to Education scholarship money. For us that is about a thirty percent bump in the number of students from CMSD. President Sands reported that we have also officially launched Cleveland State Global to try to recruit more international students. We are the eighteenth university that our partner company has partnered with but we have a unique spot in their portfolios. He noted that everyone will hear more about this from Dr. Nigamanth Sridhar, Dean of Graduate Studies, as this moves forward. President Sands mentioned that a couple of weeks ago, we received another $1.2 million gift from the Millennia Corporation and NRP, two prominent developers that have invested in a property management program. He thanked everyone that was part of that team that delivered that gift. President Sands noted that he insists that part of this gift, and part of all gifts like this in the future, is a component of the gift that helps us market the program to new students. It is important to think about how this is going to impact our ability to recruit students. Any new program should have that as a component and he is proud to say that this program does. President Sands mentioned that we are also a leading member of the fourteen state universities that partnered with the Lieutenant Governor on something called the Ohio intellectual property promise. This means that we have created a one stop shop on our web site for folks that have ideas that want to do business with professors here at Cleveland State; that have ideas about incorporating either business propositions or things that can turn into something that we can sell or commercialize. That is a statewide initiative but we are front and center with that as one of the fourteen universities that announced that last week. President Sands next wanted to share some good news. He noted that there have been a couple of recent national rankings in things that involve our reputation. One of our strategic goals is how to advance our reputation not just locally but regionally across the country and internationally. He saw one item that he is happy to share. It was a study that was championed by the New York Times and a research partner. They did a study of predictive graduation rates from the profile of the students that we approve. So, instead of basically a two dimensional measurement of what our six-year graduation rates and what our first-year graduation rates are, they did a predictive analysis and then rated all universities across the spectrum on how they did vs their predictive rates. We actually were 7% points higher than the predictive rate. It was the highest in the State of Ohio, higher than some of our peers that have gotten huge kudos for what they have done to advance retention and graduation, and one of the highest in the country. He added that we will be releasing that to the greater public. It is a credit to the things we are doing internally, things that have been going on for a long time. These investments take time. We are making those investments and doing a really fantastic job of that and it is reflected in these national studies. President Sands reported that the other one that we shared this week was the latest Wall Street Journal Times higher education college rankings. We cracked the top five hundred for the first time out of 2400 four-year colleges. We ranked 225th nationally in engagement with the community, and 166th in creating a strong campus environment for students. He noted that as he has said from day one, it is about the students, it is about that engagement point with the students, and it is reflected in how we are being seen by our peers outside the walls of the university. President Sands mentioned a little bit about the fall events. As Dr. Bowen had mentioned, the strategic implementation committee has made some recommendations. We are going back out into the university community for feedback on what we have at this point. There is now more meat on the bones on how we are going to go ahead and advance those seven strategic themes. Everyone will be learning about that this fall. President Sands was proud that an important conference called Project 400, will be held at Wolstein Center on September 27th - 28th. Literary critic, Dr. Henry Louis Gates, Jr. will be the key note speaker. The conference commemorates all of the things that have happened since 1619 which is a very important date in our progress on race relations here and we are doing something special at Cleveland State. A dedication of the Bernie Moreno Center for Sales Excellence in the Business School will be held on September 19th. President Sands noted that he would end with a couple of priorities that people will hear him talk about as he engages the campus over the next two to three months. First and foremost, those seven strategic themes and what we are going to do to execute an action plan under each of those themes strategic enrollment initiatives. President Sands also shared a little bit of sobering news. Even though the freshmen enrollments are up, the overall credit hours are down. This will be the ninth consecutive year of declining graduate enrollments. There are lots of external factors for this. Some of them are beyond our control but the commitment that we have to make together is that we turn over every rock and do everything within our power to make sure that our brand is getting out there. We have a stronger competitive position in almost every program that we offer. He asked, How do we get that out to the market? There is an opportunity there. We have a new senior vice president for enrollment management and student success, Randy Deike, who will be joining us in a couple of weeks. He will bring him by to give a presentation to Faculty Senate and actually go on a listening tour to see what peoples ideas are so everyone will be hearing more about that. Finally, President Sands stated that we are going to invest in you and we have set aside a strategic innovation fund and people will be hearing more details about that. That will have a large component that is going to come from the bottom up. We are going to have a process where people are going to be able to collaborate amongst themselves and hopefully, in a multi-disciplinary way to come up with things that are going to change our environment, either external or internal. President Sands said that he also looks forward to spending time with everyone in their spaces. He is intentional about getting out into everyones neighborhoods. He asks for everyones support if he walks into their classroom. He tries not to do it too often because he doesnt want to be disruptive but he thinks it is part of his learning experience to see what happens. He noted that most of the faculty are accommodating as long as he does it at the beginning or the end, not in the middle of the lecture. He looks forward to sharing those experiences with faculty. VII. Report of the Provost and Chief Academic Officer Provost Jianping Zhu reported that there are forty new faculty members, including tenure-track faculty, visiting faculty, lecturers, and professors of practice. He is sure that many people have seen new colleagues in their department and he hopes that everyone extends a welcome and also offers help to get them started and settled in so that they can do their job. Provost Zhu stated that along the lines of what President Sands said, our focus for this new academic year continues to be student success. He is very pleased to share new initiatives started this past year like emphasis on gateway course instruction, the success coaching program and enhanced advising and other activities. The preliminary data shows that we are working on the final census data and we are making significant progress on two important benchmarks. For the fall to fall retention, last year we were at 71.4% and this year we will be going above 73%. For the six-year graduation rate, we were at 45% and this year we will be above 46%. This has been truly a team effort. He wanted to thank all faculty who worked in their classrooms and contributed to that success. We have come a long way. To put that into perspective, a decade ago, for the six-year graduation rate, we were at about 28-29% and now we are heading above 46%. For the one-year retention, fall to fall, we are at the upper 50s, 58-59% and now we talk about 73% so we have come a long way. Yet, there is still a long way to go as well. This remains our high priority and we need to focus our efforts to do a better job to help more students stay. We are taking 2,000 new students every year as our new cohort and we lose almost 30% of them and that translates into about 600 students. Now we are step by step improving our rate but still roughly speaking, about 600 students leave us every year. We certainly need to do more to help. Provost Zhu mentioned an important piece from the coaching program and from other feedback: the use of the early alert system truly helps our students. Some students told us over the last year that if not for the Starfish early alert system, they would not still be here. Because we have early alert, our coaching staff got involved early on to help students resolve both academic related issues and non-academic related issues. Sometimes a student could not come to class and you noticed that they missed a class. There might be non-academic factors that caused the missed class. If the faculty member flagged the student, others can step in to help before it is too late. Provost Zhu noted that this was discussed at a Senate meeting last year and now we are starting a new semester and would really like to encourage faculty to use Starfish. Faculty will receive all of the support they need. If any faculty colleagues who are beginning to use Starfish have difficulty setting the system up or getting the system working, someone will be sent to the faculty office to set the system up. It is a really important tool that faculty need to use. Provost Zhu also wanted to alert everybody to an issue also related to student success: maintaining academic integrity. Over the summer a troubling pattern was discovered. Some students hired third parties to do their homework, exams, access, etc. This got to the point where they did not even need to load the work into the Blackboard system. The third parties that did the work for them directly uploaded because students are giving out their passwords and their logging credentials. The third parties would then access for the student directly and logged into the students Blackboard account and uploaded the homework or the answers to the quizzes for the students. We discovered it from logging patterns and we will work with faculty to deal with that. We understand that in terms of assessment, in terms of grades, this is part of our faculty responsibility. We dont want faculty to feel that somebody else is doing assessment for you or making or changing the grades. We will work with faculty. Some faculty will be contacted by the staff members to present evidence and we will work with faculty. It depends how faculty have been using Blackboard to assess and take appropriate action to deal with this issue. Long term we will have a number of actions to share with faculty. We want to create a culture of academic honesty and also to put in place measures to prevent these types of activities happening in the future. And that involves everyones efforts, however, in how you design your homework assessment to deter this kind of activity and, from your observation, your assessment. Maybe faculty can also get a feeling whether the work is actually done by your students based on the patterns and based on the consistency of the performance. So, we do need faculty involvement. Provost Zhu gave an update about the strategic priorities. Many people participated in the roll out events for the strategic priority documents. There are seven strategic themes that will guide our efforts down the road. However, we need to turn that into concrete goals and also concrete action steps that will lead us to accomplish these goals. We will release our next step document with goals related to those seven strategic themes to seek everyones input. The plan in this semester is to roll out the goals in the draft document to seek campus input that will help to finalize those goals. Then the next semester, perhaps the action steps will be completed and also the unit discussion and unit planning so that every unit is clear on what the 30 goals of their seven strategic themes are and for what goals the unit can make a particular contribution that we can fit very well into certain of the goals maybe not all of them, but every college and every department is different and places can be found where the most meaningful contributions can be made. That is the unit planning set temporarily for the spring semester. Provost Zhu asked everyone to stay tuned. The draft document with goals will be rolled out very quickly and involve everyone in the discussion. Provost Zhu shared another item about the nomination of honorary degrees. Part of Faculty Senates Graduation, Convocation, and Assembly Committees designated responsibility is to help with nomination recommendations of honorary degrees. The Committee has not been active so we are now looking at the mechanism involving faculty to truly involve all constituencies of the campus in terms of the nomination process to get a broader participation and recognize honoring more people who are deserving of the honorary degree. Again, Provost Zhu stated that he is working with the faculty governance, UFAC, to look at revising the Bylaws and to move that forward. VIII. Report of the Student Government Association (Report No. 4, 2019-2020) Omar Wahdan, President of the Student Government Association, said he will work to ensure that student voices are heard whether that be in the committees he is a part of or the initiatives SGA is planning for the semester. SGA has been engaging student voices through various means such as interaction hours, discussions with students in the Library or through the halls. This year, the SGA has many initiatives to continue. They will continue to work on the open textbook initiative. In addition, SGA will propose a meditation space on campus. Mr. Wahdan said he is glad to be part of an institution where the faculty and the administration alike care for the students both inside and outside of the classroom. So far, the SGA has sixteen members strong and they have many applications for senator positions and also director positions. This year, SGA hopes to impact ϰϲʹٷ as a whole and leave behind a legacy of transparency in benefits to not only the student experience but of the university as a whole. Mr. Wahdan announced that one of the initiatives he wanted to start this year was to get more students involved and engaged on campus whether that be in the classroom or outside the classroom. First he will start outside of the classroom. SGA is going to try to get students engaged to attend athletic events. For example, SGA members were at the first mens soccer team game. They walked on the field and we also won four zeros so that was good. In addition inside the classroom, SGA is trying to push some resources they already have that students might not already be aware of. They are trying to get some marketing going on whether that be through hot cards or other campus media that have been afforded to them. Mr. Wahdan said he looks forward to working with the Faculty Senate and if faculty have any projects they would like to propose to the SGA Senate, let him know by sending him an email. IX. Report of the Graduate and Professional Student Association (Report No. 5, 2019-2020) Vice President of the Graduate and Professional Student Association, Natalia Hernandez, mentioned a couple of programs the GPSA has plans for this year. They would like to increase their awareness on campus. Some of the graduate students know who they are but there is still a big pool of graduate students that they can reach. The GPSA would like to create programs that do not only benefit graduate students but also undergraduate students as well and there are a lot of perspectives to join and expand and grow the membership of the GPSA. Ms. Hernandez reported that GPSA has four items coming up this fall semester. They have an activity called Grad School 101 which is basically information on how to apply to Grad School at ϰϲʹٷ. The GPSA also does classroom visits in order to talk with students and let them know where they can get additional information and ask questions and put faces to the GPSA. Ms. Hernandez noted that GPSA has upcoming trivia nights. The first one is on October 1, 2019 usually at Chilis. She stated that faculty are welcome and encouraged to come. It would be a great opportunity to get to know the students, to get to know the officers of GPSA and also great community building. Ms. Hernandez reported that this is GPSAs second year with representation on Faculty Senate and Senate standing committees. She noted that they are discovering ways to serve the committees and to identify opportunities for grad students. The GPSA resource center was vacated this past summer so GPSA is currently working on re-salvaging it and they are excited about their new location and space for grad students. X. Open Educational Resources - Guest Speaker: Nicole Finkbeiner, Rice University, Houston, TX Mr. David Lodwick, Interim Director of the Michael Schwartz Library, introduced Nicole Finkbeiner who is the director of institutional relations for the OpenStax project at Rice University. He noted that Mandi Goodsett, the Librarys humanities and open educational resources librarian is also present. Mr. Lodwick gave a brief background for Ms. Finkbeiner. Nicole was the keynote speaker at the OhioLink textbook affordability conference in Columbus this summer and the open educational resources committee and the library have arranged to have Nicole come to campus for one day of open access textbook discussions. Mr. Lodwick thanked Dr. Bowen and the Academic Steering Committee for agreeing to put Ms. Finkbeiner on the Agenda. Ms. Nicole Finkbeiner thanked Faculty Senate for having her and said that she really appreciates the opportunity. She said that she is here to talk about open educational resources. At Rice University, they have a project called the OpenStax project which is their OER initiative and they go out and actively talk about it with other colleges and universities. You can think of the project as having three tiers. Number one, they have the OpenStax books. These are thirty-eight high quality peer-reviewed college textbooks that are available to students completely free on line. They do offer very low cost print through the bookstore but the vast majority of students use the on line version. The second thing they offer is free coaching to colleges and universities about open educational resources. So that is her main role here today; to talk about anything people want to talk about in terms of OER, any concerns, any questions and she will answer those. It does not have to be about the OpenStax books. She has knowledge of other OER resources out there and she works with the other OER groups. She emphasized that Rice University is a research university so research is cored to her departments mission as it would be to any department at Rice University. She emphasized that Rices long-term goal is not to replace publisher textbooks with free textbooks. Rather, their long-term goal is to open up the classroom and give faculty more control over their classroom by eliminating copyright restrictions and traditional publisher restrictions for the purposes of improving student learning. Their department does empirical research on student learning utilizing open educational resources; from studies of whether or not highlighting in textbooks improves student learning, all the way up to whether or not we can use what we have learned from cognitive science and machine learning and use the concepts of how Pandora and Netflix learn your preferences And whether we can bring that into the classroom and can we create tutoring programs that empirically improve student learning by learning what a student knows and doesnt know and adjusting to that student. She emphasized that those are the three main things that they work on at Rice University in terms of who we are. In terms of benefits of open educational resources, the cost is obviously a big benefit to students because textbooks can be very expensive. She likes to emphasize the benefits beyond cost. Open license resources which means that you are not bound by traditional copyright restrictions. For example, one of the benefits for students is that there are a wide variety of ways that students can access the textbooks and most of those are no cost. What they see is that students regularly access their content in different ways in different formats depending on the device or situation. It is not uncommon for her to ask students, How are you using the open educational resource? and they will say, I have the print version at home and then I go into the classroom and crack open my laptop and read the PDF and then I get on the bus to go home and I use my cell phone and I use the online version. We all know why if we ever tried to read a PDF on our cell phone, it is a terrible experience but an online version is much better or they will use the AP. She added that the idea is that they want to juggle between these different devices and also the different formats of the book. Open educational resources also have no barriers to them. They are not only no cost, but the vast majority of them have no log-in for your students which means that every single student, when they walk into your classroom on the first day of class, should have immediate and unlimited access to the text. There is no excuse for students not to be able to access the text which means that you can move forward in your learning objectives without having to worry about which students have access to the content and which ones do not. They also see students utilize the content in a wide variety of ways because it is not protected by copyright or they have this automatic permission. They have the right to utilize the content to make videos, to do class assignments; we see your students create study guides from the content. We see them copy and paste our content into public web sites or student discussion forums. All of that is permissible because they are not bound by copyright. Ms. Finkbeiner noted that for the faculty what they are trying to do is to increase academic freedom by giving you back control of your courses. When they talk to their faculty advisory board, they constantly express to them frustrations of when you use a traditional publisher textbook, they tell you how you can use it; they tell you how you can use the PowerPoint slides; there are certain things that faculty cannot do. You cannot show that content in a public forum such as YouTube videos because they are bound by copyright and user agreements. She said that they dont think that gives you a lot of control over your courses to teach it the way that you want to and the way that your students need to. So they allow faculty to edit, adapt the content, modify the content; you can publish the content to public web sites, to online forums. You can redistribute the content; you can take a PDF of an open educational resource but she wouldnt recommend it because the file size is huge, but you can email it to every student. All of that is permissible. You also have the right to choose whether you want to use a technology platform or not thats your choice. They are not going to force faculty into that. They are also not going to force faculty into new additions. Open educational resources like Rice do publish new editions of our open educational resources to keep them up to date but because you have the right to retain and redistribute old editions, they are not going to force faculty into it. You can keep using whatever edition of the book you want. At this point, Ms. Finkbeiner asked faculty what questions she could answer, what concerns faculty have, and what complaints faculty have those are also welcome. Dr. Gao commented that these are very good ideas and noted that we started to look into open textbooks last year. He noted that our library has very limited resources in helping the faculty to do open textbooks. He asked if Ms. Finkbeiner had anything that she could share that we can use if a faculty wanted to write an open textbook. Ms. Finkbeiner replied that the easiest thing to keep in mind is that there are already so many full open textbooks that have already been created that meet the standard scope and sequence that our expert had written in our peer review. So, we always recommend that you first take a look at what is available there are about 800 of them available there are 38 available from us and there are much more from, for example, the University of Minnesota so look at those and see if those work. Librarian Mandi Goodsett noted that the library does offer small grants and they are offering one this semester. She had the application with her for Faculty to adopt or adapt an open textbook. It does not cost a ton of money. This is a long term goal and we would love to get more funding because some of what is needed is like Dr. Gao is saying, the support for copy editing and having peer reviewers and other people look at the text because it does take a lot of people power to put together an open textbook. Ms. Finkbeiner noted that to give an idea, Rice University spends somewhere between half a million dollars and $2 million per textbook that we publish and they typically take about one year to publish. The reason is that we have found that if it needs to be expert written by a wide variety of professors from different universities and community colleges, and then we typically have found that the sweet spot is about 50 peer reviewers from across the country and sometimes even across the world as well. That is the correct formula to have it not adopted just here but have it adopted at scale across the country. It is a huge process, but with that said, she does want to encourage faculty to consider creating your own for use in your classrooms using the grants and library support. Senator Michal Adams commented that he has looked at OpenStax and sees a similar problem. When he looked into this he found that Engineering isnt listed as one of the subjects. He found looking for available open textbooks on one hundred percent of the subjects he has taught or is teaching are just not there. He is wondering what is holding up that process. Ms. Finkbeiner replied that it is primarily funding to develop them. As she mentioned, it is about half a million to $2 million per textbook and so that is the only thing that they need grand funding for. So, they have been able to fund 38 books so far but they have a list just at Rice University of about 40 titles that they would like to publish that they just havent received the grand funding for yet. So to give an idea of how they are thinking about that, Ms. Finkbeiner said that the primary formula is to look at what are the highest enrolled courses in the United States and then they look at what are the highest textbook costs. That is the kind of one, two punch formula but there is a lot more than that. What you are seeing right now is that the vast majority of the OER providers are starting with the freshmen and sophomore core courses and then the goal is to build up from there. At OpenStax, we would like to finish out the associate of art, the associate of science and the associate of business all with OER within the next couple of years and then start working on those more advanced courses but it is always funding. Ms. Finkbeiner noted that the funding for this is typically by philanthropic organizations such as the Gates Foundation and Google and such that is funding these. Another Senator asked Ms. Finkbeiner who the grant writing agencies are that she is looking for? Who is she getting the grant from to do this? Mr. Finkbeiner replied that Rices development office is the primary one that writes them for her and they go out and pitch the foundations. They have about 30 that have funded them so far in a variety of ways but most notably, probably the Hewlett Foundation and the Gates Foundation are the two biggest funders for this. She noted that she will emphasize that she knows a lot of faculty concerns are what if all the grant funding goes away tomorrow and what happens then? So, Rices non-profit is actually a sustainable non-profit which means that we make enough money to maintain our current library to even do revisions of our new library. The only thing that we need money for is to publish the new titles. For example, one of the biggest requests she gets is organic chemistry. She hears it constantly and they just dont have the money for it yet. They are actively going out to those foundations. Ms. Finkbeiner asked the faculty what are their concerns about adopting OER and what have they heard from other faculty. She asked if there are questions that she can answer. Librarian Benjamin Richards stated that one concern he has heard is that there are not always ancillary materials for non OpenStax books. He asked Ms. Finkbeiner if she had any advice on how faculty could key into networks that facilitate the creation of those ancillary materials to make the currently available open textbooks more complete and comparable to publisher versions. Ms. Finkbeiner responded that OpenStax does have the ancillaries for their books. They have the PowerPoint slides. Now, she would admit that they are basic, but they are there. They do require a faculty verification process and if you arent a known faculty member, we will manually check you so it does take a few days. For the other ones, there are a couple of options available one is to utilize the grants to develop ancillaries. There are some networks out there; OER is probably one of the biggest hubs for those ancillaries and they can put faculty to those. Another option is that there are some for profit companies that kind of fill that gap and one of the biggest ones that people have heard about is ?? and Learning where for a small fee, typically around $10 per student or $25 per student, will provide the full course with the ancillaries and the courseware and all of that. There are for profit companies that are filling that gap though this is an area where there needs to be a lot more work. She added that they are very hard to keep up but we do keep them up for the OpenStax books. Dr. Gao stated that with regard to some of the open texts from the University of Minnesota, the quality varies a lot. There are really good textbooks but there are other books that are just a little better than reading handwritten notes. So between zero dollars and $2 million, is there somewhere in the middle where funding can be obtained to help with the copy editor? With one copy editor, you can quickly improve some of the lower quality books. So, maybe that is something that our library can do in the meanwhile before we invest $2 million for a textbook. Ms. Finkbeiner admitted that there is a wide variety of quality level out there. The OpenStax books are the only ones that go through that formal peer review process that everyone is used to and honestly, about half of our library are old publisher textbooks that we have been able to purchase and update. She noted that from there, Dr. Gao is right. The open textbook library, which is the University of Minnesota list, all the OER there is not necessarily peer reviewed. She added that copy editing would be a wonderful thing for that to happen. One thing she likes about that web site is that while its not peer review they do have like Amazon style reviews, the five star reviews where other faculty who have taught from that book or really in depth reviewed that book, have written reviews and said this is where I think it is strong, this is where I think it is weak, and they have really started to work on it that way. XI. Open Question Time Senator Jennifer Visocky-OGrady wanted to follow up on something discussed at the last Faculty Senate meeting: a more efficient election process. She knows that a number of the colleges use online systems and you dont have paper ballots and running up and down and in calling out names that no one knows how to spell. So, she just wanted to get that back on our radar in case it is not. Dr. Bowen promised to pursue a more efficient election system. Senator James Marino had a question from the College of Liberal Arts and Social Sciences about non-open electronic resources. Apparently in the Communication School, where many students depend upon an Adobe subscription, that subscription has lapsed. He has been asked by members of the Communication faculty to bring this issue to the Senates attention. He noted that some instruction cannot happen because some of the software is no longer available. The fact is, we are moving to turn some textbooks into open access since a lot of software which we had previously purchased has moved to a subscription model and is no longer being supported by the vendor. He added that some of our students in CLASS are in a hard place because we no longer have access to that software which they need. Librarian Representative Benjamin Richards commented that Adobe suite is available through the library. Dr. Gao said there is a rumor that the academic server may be eliminated. He noted that quite a few faculty members are served in the Engineering College with web site on it, with research center on it. They are in a dilemma. They were recently trying to update the Research Center on the web site, but they cannot do it now with this uncertainty. They have contemplated updating the department home page but the department chair didnt want it done. He asked if there is something that IS&T can do to help or is there something else like funding. He did not understand the rationale of why the web site being taken down. Dr. Bowen noted that Dr. Gao is talking about the academic server. Provost Zhu responded that he is working with IS&T and also with a faculty group to fully understand what the issues are and if there is a way to still provide the website and tend the server. He noted that if we have to faze out the server due to security reasons, can we migrate all of the material into a new server where faculty wont realize that because the links possibly could be redirected. For example, some faculty had their links printed on business cards or the links were included in papers that were published five years ago and you never know when a year or two years down the road, a colleague half way around the world may want to use that web address to download the faculty members paper so certainly we dont want to deactivate those links. There are ways that the link could remain the same but they dont have to necessarily reside on the same physical machine. So it could be migrated. Provost Zhu assured everyone that they are working on a solution and rest assured they understand the importance of the facultys work. They hope to strike a balance for maintenance and for security issues because sometimes outdated machines with outdated operating systems creates a security vulnerability for the entire university system. We do need to address this issue. But also we understand the facultys desire for flexibility to upload their research and teaching material and also to maintain their own web page at the same link they have been using and maybe colleagues world-wide have that information and we dont want to change it. Dr. Zhu added that hopefully, within three or four weeks, they will have a resolution. Dr. Bowen commented that this issue was on the last Steering Committees Agenda and it was pulled from that Agenda pending Provost Zhu looking into it. Senator Robert Krebs commented that in Biology in the Environmental Sciences program they had one of these servers running for two years since a faculty member retired. And, finally because we couldnt find anyone to do much about it, we started hitting off switches and nobody ever said anything. So, there are definitely some servers around just doing nothing more than burning electricity. XII. New Business There being no further business, the meeting adjourned at 4:50 P.M. 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